Apps for rental businesses — bookings, deposits and inventory in one
A rental business is not an ordinary booking business. You don't rent out time slots — you rent out specific items, each with its own condition, service history and price. Excel and paper contracts work until three high-season reservations collide on the same trailer, or a customer returns scratched skis that were „already like that“.
We build custom rental systems for a monthly fee from CZK 4,900 — no six-figure upfront investment. Customers book online against real item availability, while you stay in control of deposits, handover protocols and the service intervals of every single item.
We build solutions for rentals of sports equipment, tools and construction machinery, trailers, cars and boats. The logic is always the same: every item has its own calendar, condition and history — and the system has to keep track of it for you.
What stops working in a rental business without a system
Double bookings on the same item
Generic booking tools handle time slots, not specific items with their own availability. Once you own several units of the same type, Excel stops being enough and high-season collisions become routine.
Disputes over the condition of returned equipment
Without a handover protocol with photo documentation, it's word against word. Withholding a deposit for damage without proof means conflict and a bad review.
Deposits and surcharges handled by hand
Cash in a drawer, refunds by bank transfer „when I get to the computer“, no link to the specific rental. Online deposits with automatic refunds save hours of work and prevent mistakes.
Nobody knows when each item was last serviced
Equipment wears out, and without service interval tracking you end up renting bikes with worn brakes and chainsaws past inspection. The system watches the condition of every item for you.
What a rental app can do
Bookings with per-item availability
Every item has its own calendar. Customers see real availability while the system guards against overlaps, cleaning buffers and minimum rental lengths.
Deposits and online payments
Payment upfront or on site, card deposit holds and automatic release after return. Less cash, less manual work.
Contracts and handover protocols
Digital rental agreement, handover protocol with photo documentation at pickup and return, finger-signed on a tablet. You resolve disputes with evidence.
Inventory and service records
A card for every item: purchase price, rental history, service intervals and alerts for upcoming maintenance or inspections.
Seasonal price lists and discounts
High and low season, weekend rates, volume discounts, long-term rentals. The pricing adapts to your business, not the other way round.
Reminders and notifications
Booking confirmation, pickup reminder, end-of-rental alerts and automatic overdue notices when a return is late.
How much does a rental system cost
Essential
Online bookings with per-item availability, inventory records, e-mail notifications, admin.
Standard
Online payments and deposits, contracts with photo protocols, seasonal pricing, service records.
With mobile app
iOS + Android customer app, push notifications, loyalty program, everything in Standard.
Prices are indicative — get an exact quote from our configurator in 2 minutes, or let's go through it on a consultation.
Get your custom price
Our configurator shows you an indicative price for your project in 2 minutes.
Launch configuratorFrequently asked questions
How much does a rental business app cost?
A basic system with online bookings and inventory records starts at CZK 4,900 per month as a subscription, or from CZK 49,000 one-time. The version with deposits, contracts and protocols from CZK 9,900 per month, and a solution with a mobile app from CZK 29,990 per month. Development, operations and support are included.
How long does it take to launch a rental system?
We launch the basic version with bookings and inventory in 1–2 months, a system with payments, deposits and protocols in 2–3 months, and a complete solution with a mobile app in 3–4 months. We migrate your equipment data from Excel during rollout.
Can the system handle deposits and refunds?
Yes. A deposit can be held on the customer's card at booking time, and after the equipment is returned the system releases it automatically — or charges for damage based on the protocol. We support GoPay, Comgate and Stripe.
How do handover protocols work?
At pickup and return you walk through the equipment's condition with the customer, take photos directly in the system, and the customer signs the protocol with a finger on a tablet or phone. Any damage dispute is then resolved with time-stamped photo documentation.
Does the system track servicing and inspections?
Yes. Every item has a service card with intervals based on rental count or time — the system alerts you when a bike needs tuning or a power tool needs inspection, and takes the item out of the offer for the service period.
Which rental businesses is the system suited for?
Rentals of sports equipment (skis, bikes, paddleboards), tools and construction machinery, trailers, cars, boats and party equipment. We tailor the availability logic, pricing and protocols precisely to your inventory.